Fast and Easy to Navigate
Navigate through your calendar at lightning speed. Filter your view by service or staff to see only what you want. Color code services and staff for easy identification. Effortlessly drag and drop appointments.
Accessible Anywhere
Whether you’re working from a laptop at home, computer in your office or your mobile device on the go, you can manage your schedule anywhere with ease.
Information at Your Fingertips
Quickly find what you need, whether it’s a client’s email or phone number, or the date of an upcoming appointment. Helpful icons bring attention to appointments or clients that need special attention.
Private and Secure
All information is securely encrypted and access is limited by permissions you set. If there’s a risk of prying eyes at your front desk, you can choose to hide client names in your calendar for additional privacy.
Scheduling Rules
We believe you should be able to control every minute of your availability. Set open and close times, limit services to be offered only on specific days and times, require manual confirmation of bookings or limit which times first time clients can book.
Emails & SMS
Timely appointment notifications to you and your clients are critical to your business’ success. Confirmations, changes and reminders are sent via email and SMS, helping to reduce no-shows. *500 SMS messages included for free in all plans.
Customizable
You have full control over the content of your notification emails. Add content like instructions and map links for finding your office, helpful tips about what to bring to an appointment and even include a unique message to your client.
Trackable Delivery
Detailed message tracking is super handy in case of disputes. Know exactly when a client received and opened an email notification. You will also see if they clicked a link to open a form request, marked an email as spam or if a message bounced because of a bad email address.
Detailed Invoices
Whether you need to provide your clients with a simple billing statement and receipt or a detailed breakdown for an insurance benefit claim, we have you covered.
Stay Organized
Invoicing and billing features will help you stay organized by keeping track of all invoices in one place. You will spend less time reconciling your income and your bookkeeper will love you.
Get Paid Faster
By sending invoices electronically or storing client credit cards, businesses can speed up the payment process and get paid faster. This can help improve cash flow and reduce the time and resources spent on chasing late payments.
Reports Galore
With dozens of financial and statistical reports at your fingertips, you’ll be able to easily gather any insights needed to gauge the health of your business. The reports can be exported in several formats depending on your needs.
Fully Customizable
Whether you’re a Massage Therapist, Counsellor or Coach, you can customize the Charting and Notes features to fit your workflow. Even create templates that are shareable between colleagues. You shouldn’t need to fit into your software, we give you the flexibility to do things your way.
Streamline Your Intake
Save time by instantly duplicating any previous notes, speed up note taking using shorthand tools, search through a client’s notes history in seconds, as well as annotate uploaded documents and images.
Accessible Anywhere
Since all client files are securely stored online, you can get to the information you need anytime, anywhere. Charting can be done from your office computer, laptop or even a touch screen tablet. With electronic charting and notes, you have the flexibility to work remote.
Create Any Type of Form
Our digital forms enable you to create virtually any type of form you may need. Is a Health History, Initial Intake or Consent to Treatment needed prior to working on a client? Maybe you you store client credit cards and need an Authorization on file. You can even create contracts that are digitally signed. We even have templates to get you started.
Automate Form Requests
You have enough on your plate, so why not let our form automation make life a little easier. You can set a specific form to be requested automatically upon first booking, every booking and even annually when your client books their first appointment of the year.
Easy to Setup and Manage
You can create unlimited form templates with a simple drag and drop interface. Choose from all types of form data fields such as text, drop downs, multi-select, check boxes, sliders, document uploads and digital signature inputs.
Searchable and Exportable
Never need to store or flip through paper files again. All information within the completed forms are discoverable with our powerful search options. You can also export individual forms or an entire selected range to be downloaded as PDFs.
Integrated with Zoom
We have made it super simple to connect your existing Zoom account to seamlessly connect virtually with your clients. You can manage your meetings directly from your Click4Time calendar.
Simple for You and Your Clients
When you or your client books a videoconference service, a Zoom Meeting is automatically generated behind the scenes and linked to the client appointment notification, client appointment list in their account and the appointment details in your Click4Time calendar.
Flexible Package Types
Create packages that include a single or multiple types of services, as a series of sessions at a reduced price. A package series can include a set number or unlimited sessions.
Payment and Expiry Options
Choose if payment is required upfront or after each session. Set an expiry based on purchase or first visit date.
Sharing
You can even choose if a package can be shared between specific clients.